Body Corporate Management

At Silveroak Estates, we specialize in providing comprehensive management, maintenance, and administration services for body corporates and homeowners associations. Our dedicated team works closely with you to ensure the smooth and efficient operation of your buildings. With a focus on transparency, diligent reporting, and cutting-edge technology, we offer a range of solutions tailored to your specific needs.

• Property Maintenance and Repairs: We oversee all aspects of property maintenance and repairs, ensuring that your buildings are well-maintained and in excellent condition.


• Bookkeeping: Our expert team handles all financial aspects, including collection, accounting, and expenditure of funds. With our automated and real-time online system, you'll have full visibility into financial transactions.


• Annual Budgeting: We assist in the preparation of annual budgets, taking into account any necessary repair or maintenance work.


• Financial Reporting: Trustee and director satisfaction is our priority. We compile and submit monthly management reports, including income and expenditure statements, balance sheets, levy rolls, debtor age analyses, and trust account statements.


• Contract Management: We manage contracts related to services and vendors, ensuring compliance and optimal performance.


• Communication with Property Stakeholders: We handle effective communication with all relevant stakeholders, including owners, tenants, and external parties.


• Addressing Owner Concerns & Disputes: Our team promptly addresses owner concerns and disputes, ensuring a harmonious living environment.


• Invoicing Levies/Service Charges: We handle the invoicing of levies and service charges, ensuring the timely collection of funds.


• Meeting Preparation: We assist in preparing and organizing meetings, ensuring smooth proceedings and accurate documentation.


• Legal Compliance: We handle the issuance of notices, orders, certificates, and enforce rules and by-laws, ensuring legal compliance.


• Monthly Operations Reports: Our team conducts on-site visits, preparing detailed monthly operations reports to keep you informed about property conditions and activities.


• Clearance Certificates: We facilitate the issuance of clearance certificates, streamlining property transactions.

• Monthly Management Reports: We compile and deliver comprehensive monthly management reports, providing a clear overview of income and expenditure, balance sheets, levy rolls, debtor age analysis, and trust account statements.


• Budget Preparation: We prepare budgets, taking into consideration necessary repair and maintenance work. Our proposals are sent to the body corporate for approval.


• Invoice and Payment Management: We handle invoice monitoring and ensure prompt payment to vendors, contractors, and service providers.


• Levies and Funds Management: We manage levies and ensure timely payment to the body corporate, taking appropriate legal action when necessary.


• Insurance Policies: We ensure that your complex has the correct, well-priced insurance policies in place, including Fidelity Fund cover, protecting against theft of trust funds.


• Trust Account Management: We maintain separate trust accounts for each scheme, ensuring proper financial segregation.


• Investment Accounts: We manage investment accounts, maximizing returns on your assets.


• Debt Management: Our in-house debt management services assist in the collection of outstanding amounts.


• Council Account Management: We handle council accounts, ensuring timely payment of rates, taxes, and charges. We also report any discrepancies to trustees or directors.


• Procedural Assistance: We provide guidance and advice to trustees or directors on procedural matters related to the running of the scheme, such as resolutions, quorums, proxies, and voting rights.


• Annual Financial Statements: We prepare accurate and comprehensive annual financial statements.


• Insurance Claims Processing: Our team handles insurance claims, ensuring a smooth and efficient process.


• Compliance and Record Keeping: We assist with the registration of directors, record keeping of domicilium, and updating auditor changes.

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